HQ Pilot Group Presentation[PDF]

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The IVAO Headquarters Pilots Group is a group of skilled pilots, which task is, to provide enough traffic or to perform difficult operations where a controller exam takes place.
The main task of this group is to provide experienced and qualified pilots to division ATC examination.

Usually our pilots are required to perform unexpected manoeuvres, such as a rapid decompression descent, bird-strike or engine failure … etc.

Why this group have been created ?

  • to provide to ATC examiners skilled pilots in order to execute the most difficult manoeuvres with minimum of message or communication
  • to lower the examiner attention and to trust our pilots because they are trained to fly every approach and every departure and simulate efficiently emergency situations.
  • to ensure that our pilots have been tested on their english proficiency.
The main priorities of HQ Pilot Group are the knowledge, concentration and execution skills.
Note: As a sign of membership , our pilots get a special HQ Pilot badge inside their profile. (HQ pilots badge and status will be removed when pilot leave the Group).

Requesting the HQ Pilot Group

The service provided by the Pilots Group is available by request for any controller exams and some official training managed by training department of division.

Request the HQ Pilot Group

The examiner and trainer who want to invite the HQ Pilot Group can request the assistance of the the group via IVAO training admin page.
Rule: HQ pilot group can only be requested by the examiner or the trainer of the training department of division which host the exam.
The Pilots Group needs notification about 4–5 days in advance to reach all pilots. Try to make your request as soon as possible, as the requests are processed on a “first come first served” basis. A maximum of 3 exams can be allowed per day.

Examiner organisation

When your HQ pilot Group request have been approved, the examiner can organize his exam with the HQ Pilot Group:
  • Every examiner can call the HQ Pilots for a briefing about 30 minutes prior to the start of the exam in the channel “HQ Pilots Group” on cc.ts.ivao.aero. The examiner is invited to participate to assign tasks and ask questions.
  • The pilots will try to complete all tasks that are requested in the briefing or ordered via text during the flight, in function of the traffic around and in function of ATC examinee capabilities.
  • When more than 4 HQ pilots are attending to an exam, the examiner has the choice to request an exam supervisor. An exam-supervisor is a person who is in contact with all pilots to coordinate different situations. The examiner can still contact all pilots directly.

Note: that our pilots will have the flight-plan remark “HQ Pilot”, so it’s easier to identify them.

Becoming an HQ Pilot Group member

To be part of HQ Pilot Group, the member should send himself his application. The group will not invite Pilot to participate.

Application to the HQ Pilot Group

To become a member of HQ Pilot Group, You need:
Note: Becoming an IVAO HQ pilot will require the minimum knowledge asked in Commercial Pilot rank.

Member of the HQ Pilot Group

When you have passed with success the entry exam, you will become part of HQ Pilot Group and you will be invited to consult our dedicated Forum and connect our Discord Server.

Each pilot has to follow the general rules presented below:

  • HQ Pilots have to fly at least twice(2) exam or training sessions a month. If they are not able, the pilots shall set themselves their account to inactivity period in order to be maintained in the group.
  • HQ Pilots shall book exam in our dedicated HQ PILOT website in order to their participation is taken into account for the group.
  • If a pilot offends against an IVAO rule (IVAO R&R), his account will be removed from the group immediately by the HQ Pilot Group Managers.
  • If a pilot does not attend to the minimum amount of sessions per month, his account can be removed from the group at the discretion of the HQ Pilot Group Managers.
  • After 2 months of inactivity, your account status will be turned to inactive. Reactivating inactive accounts is possible via the HQ pilot group Website.
  • If a pilot confirmed his participation to one session, but he was not showing up, he will be marked as missing in our statistics.
  • HQ Pilots with more than 25% of missing exams and training, and after 3 missing exams in their logbook, will be removed immediately from the group.
  • All HQ Pilots are required to have a Discord ID, add it to their own profile in the group website and Join to the IVAO HQ Pilots Discord server.
  • The HQ Pilot Managers may modify the HQ Pilot Group internal rules at any time and shall inform the pilots via the HQ Pilots forum and Discord Channel.
New pilots shall have to pass a trial period of 1 month. After that time, his permanent status will be decided in a voting by the members of the HQ Pilots management. Former pilots may rejoin the group at any time. The member has to be allowed by the HQ pilot group management and he will be on trial status again.

Only staff members of HQ training department are not required to perform the minimum flight activity.

HQ Pilot Group award

If you are the member of the HQ pilot group, you can obtain badges, after reaching a certain amount of exam participation according the table below:
Award Award image Minimum of controller exam participation Minimum of division covered by exams joined
Bronze Pilot exam E1.gif 25 7
Silver Pilot exam E2.gif 50 15
Gold Pilot exam E3.gif 100 20
Platinium Pilot exam E4.gif 200 25

Note: These badges remain permanently inside pilots profile when awarded.

See also


  • None


  • HQ Pilot Group Managers
  • VID 150259 - Wiki integration


  • 13:07, 2 April 2020


  • This documentation is copyrighted as part of the intellectual property of the International Virtual Aviation Organisation.


  • The content of this documentation is intended for aviation simulation only and must not be used for real aviation operations.